Administrative Assistant 2022-2023

Application Deadline: August 12, 2022

Employment Dates: September 12, 2022 - May 1, 2023

Hours per week: 12

Pay: $20/ hour

The Administrative Assistant will be expected to work independently and take initiative to support the mission of the GCWS as it is realized through communications, events, student and faculty support, community building, and social media activities. The Administrative Assistant will receive direct oversight from the Program Manager. They will be trusted as a team member who has valuable ideas to contribute to building our program and representing it to those within and outside of the community.  As such, the ideal candidate will have a social justice oriented background or area of interest and some knowledge of issues related to the academic discipline of WGSS.

POSITION OVERVIEW

The Consortium for Graduate Studies in Gender, Culture, Women, and Sexuality uses a number of tools to reach student and faculty audiences. The Administrative Assistant will play a key role in creating and publishing content across our social media platforms and email listservs. Major responsibilities will include curating content for our social media channels (Facebook, Instagram, Twitter, and LinkedIn), updating our online calendar, creating our twice monthly newsletter, and other responsibilities as they arise.

The Administrative Assistant is guaranteed 12 hours per week during the academic year. Some weeks (particularly when events are happening) will require additional hours. The Administrative Assistant will receive advance notice of when additional hours will be necessary. Exact hours and days will be determined between the GCWS Program Manager and the individual hired. We can discuss whether an in-person, remote, or hybrid schedule would be best for the individual hired.

 

Principal Duties and Responsibilities

GCWSfeministboston email list (30%): The Administrative Assistant will manage the production of the GCWS email listserv (sent 2x per month), which includes researching relevant events, collecting and formatting postings from the Program Manager and others in the WGSS community, managing listserv membership, and updating the google event calendar.

Social Media Support and Maintenance (50%): The Administrative Assistant will be responsible for curating material and creating posts for GCWS social media channels. Content curation will include finding materials (articles, images, current events, etc) that fit our content goals. They should be comfortable and familiar with various social media platforms (Facebook, Twitter, IG, LinkedIn Constant Contact, etc.) and open to learning programs that they are not familiar with. Initiative and innovation in these areas is highly valued.

Office Administrative Support (10%) This could include administrative tasks related to projects that arise during the academic year to support GCWS courses, events, or growth (examples: revising or adding to our website, database content, online research, etc.).

Event Administrative Support (10%) This primarily includes supporting the SP2023 graduate student conference and can include working with speakers, creating materials, updating spreadsheets, or other tasks as they arise.  

Qualifications & Skills:

 PREFERRED:

 One – two years of experience in an office environment.

Helpful skills and knowledge:

  • Social media applications and regularly used website applications (Facebook, Twitter, Instagram, LinkedIn, Canva, Constant Contact, SquareSpace, and others)

  • Word, Excel, PowerPoint, Outlook

  • General technical skills

  • Detail-oriented

  • Strong communication skills

Occasional evening/weekend availability would be beneficial to support GCWS events pending your class schedule and other responsibilities.

Application Process

Please send a resume and cover letter expressing interest, skills, and experience via the button below. If the link is not working then you can send materials to Stacey Lantz - slantz@mit.edu. Interviews will be via Zoom during August.

GCWS is an equal opportunity employer and does not discriminate against candidates on the basis of race, ethnicity, religion, sex, gender, sexual orientation, gender identity, disability status, or veteran status. Women, people of color, LGBTQ individuals, and members of other marginalized groups are strongly encouraged to apply.

 


 GCWS is an equal opportunity employer and does not discriminate against candidates on the basis of race, ethnicity, religion, sex, gender, sexual orientation, gender identity, disability status, or veteran status. Women, people of color, LGBTQ individuals, and members of other marginalized groups are strongly encouraged to apply.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

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