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Employment Dates: September 2019- May 2020
Hours per week: 10-20 hours
Pay: $16 / hour
The Consortium for Graduate Studies in Gender, Culture, Women, and Sexuality uses a number of tools to reach student and faculty audiences. The Program Assistant would play a key role in creating and publishing content across our social media platforms and email listservs. Major responsibilities will include writing and publishing posts; creating images to be used across channels; coordinating a communications and social media calendar to ensure that our website, emails, and social media support each other and create a cohesive message; tracking metrics; and monitoring conversations across social media channels. The Program Assistant will assist with creating a social media style guide and marketing strategy.
The Program Assistant will also support GCWS course and events. Major responsibilities would include creating course websites; communicating course details with students; reserving event space and equipment; coordinating payment for speakers; and other tasks.
Hours per week will be dependent on time of year – during university breaks, you can expect to work about 10 hours a week whereas during the school year you can expect to work up to 20 hours a week. This position will have the opportunity to work remotely during university holidays. There is also the potential to hold this position for two years, always from September – May.
Principal Duties and Responsibilities
GCWSfeministboston email list (20%): The Program Assistant will manage the production of the GCWS email listserv (sent 2x per month), which includes collecting and formatting postings from the Program Manager and others in the WGS community, managing listserv member additions and subtractions, and corresponding with listserv members and submitters as needed.
Social Media Support and Maintenance (45%): The ideal candidate will be comfortable with various social media platforms (Facebook, Twitter, Website editing interfaces, Constant Contact, etc.) and will learn new platforms as GCWS adapts to current trending technologies. Program Assistant will also assist the Program Manager in maintaining the website with events, faculty and GCWS curriculum updates. They will also contribute to the ongoing mission of building the GCWS brand and presence on social media. Initiative and innovation in these areas is highly valued.
Course and Event Support (30%): GCWS generally has five courses per year in addition to several microseminars which available to students across all nine member institutions. Course support could include publicity, creating class websites, communication with students, reserving space, and other duties. Event support will be requested as needed, and may include planning, publicity, guest support, budget tracking and purchasing, and operations, including AV support, set-up, and breakdown. Courses and events often take place outside normal business hours and require onsite presence for all events.
Other Duties as needed or required (5%)
The Program Assistant will be expected to work independently and take initiative to support the mission of the GCWS as it is realized through communications, events, student and faculty support, community building, and social media activities. The Program Assistant will receive direct oversight from the Program Manager and may also interface or report directly to the GCWS Board of Directors and Co-Chairs as needed. They will be trusted as a team member who has valuable ideas to contribute to building our program and representing it to those within and outside of the community. As such, the ideal candidate will have a social justice oriented background or area of interest and some knowledge of issues related to the academic discipline of WGS.
Qualifications and Skills
One – two years’ experience in an office environment and managing social media/communications channels.
Knowledge of social media applications and regularly used websites applications required (Facebook, Twitter, Hootsuite, Canva, Constant Contact, SquareSpace, and others). Knowledge of Word, Excel, PowerPoint required. General technical skills with AV, laptops, projectors, Bluetooth, wireless add-ons required. The ability to work with a variety of constituents a must (Faculty, students, other staff, visitors, vendors). Detail-oriented professional writing experience required.
Occasional evening/night/weekend work required, either for events or GCWS Board of Directors meetings. As some GCWS event and course support occurs after business hours, the flexibility to support these activities outside of normal business hours is a must.
Openness to respectfully supporting all populations that GCWS serves in pursuit of our mission as a feminist organization.
Maturity, creativity, openness to difference, kindness, understanding, and good listening skills are all qualities that would be advantageous.
Please send a resume and cover letter expressing interest to Stacey Lantz (firstname.lastname@example.org). Interviews will be conducted in-person and/or by Skype during July and August.
** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.