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Employment Dates: September 2018 - May 2018
Hours per week: 10 hours
Pay: $15-17 / hour
Supports and assists the Program Manager and GCWS Board of Directors in executing the daily administration of the Consortium for Graduate Studies in Gender, Culture, Women, and Sexuality and in realizing the overarching mission of the GCWS. Daily administration includes financial processing, weekly production of the GCWSfeministboston mailing list, event and meeting planning and support, social media maintenance, and light course and office support as needed.
Principal Duties and Responsibilities
GCWSfeministboston email list (30%): The Program Assistant will manage the production of the weekly GCWS email listserv, which includes collecting and formatting postings from the Program Manager and others in the WGS community, managing listserv member additions and subtractions, and corresponding with listserv members and submitters as needed.
Social Media Support and Maintenance (30%): The ideal candidate will be comfortable with various social media platforms (Facebook, Twitter, Website editing interfaces, YouTube, Mailchimp, etc.) and will learn new platforms as GCWS adapts to current trending technologies. Program Assistant will also assist the Program Manager in maintaining the website with events, faculty and GCWS curriculum updates. They will also contribute to the ongoing mission of building the GCWS brand and presence on social media. Initiative and innovation in these areas is highly valued.
Event Planning - Support and Execution (20%): GCWS has some events and meetings during the academic year including one conference or symposium per year. Event support will be requested as needed, and may include planning, publicity, guest support, budget tracking and purchasing, and operations, including AV support, set-up, and breakdown. Events often take place outside normal business hours and require onsite presence for all events.
Financial Administration (15%): The Program Assistant will be expected to perform a variety of financial administration tasks as they arise, namely purchasing and other expense processing. The ideal candidate would have some knowledge of MIT’s financial applications (Cognos, Concur, as well as Reimbursement Applications in Atlas). Specifically, this person would support the Program Manager in creating and tracking event budgets, execute vendor registration, create POs, and track invoice processing. They will also create/manage Blanket PO’s, process honoraria, and create travel expense reports for guests. Some general budget tracking duties in support of the Program Manager may occur.
Other Duties as needed or required (5%) The Program Assistant will be expected to work independently and take initiative to support the mission of the GCWS as it is realized through communications, events, student and faculty support, community building, and social media activities. The Program Assistant will receive direct oversight from the Program Manager and may also interface or report directly to the GCWS Board of Directors and Co-Chairs as needed. They will be trusted as a team member who has valuable ideas to contribute to building our program and representing it to those within and outside of the community. As such, the ideal candidate will have a social justice oriented background or area of interest and some knowledge of issues related to the academic discipline of WGS.
Qualifications and Skills
REQUIRED: One – two years’ experience in an office environment. Familiarity with MIT online financial applications preferred, though not required. Comfort level with social media applications required (Facebook, Twitter, and others). Knowledge of Word, Excel, PowerPoint required. General technical skills with AV, laptops, projectors, Bluetooth, wireless add-ons required. The ability to work with a variety of constituents a must (Faculty, students, other staff, visitors, vendors). Detail-oriented professional writing experience required. Occasional evening/night/weekend work required, either for events or GCWS Board of Directors meetings. As some GCWS event and course support occurs after business hours, the flexibility to support these activities outside of normal business hours is a must. Openness to respectfully supporting all populations that GCWS serves in pursuit of our mission as a feminist organization.
PREFERRED: Maturity, openness to difference, kindness, understanding, and good listening skills are all qualities that would be advantageous.
Please send a resume and cover letter expressing interest to Stacey Lantz (email@example.com). Interviews will be conducted in-person and/or by Skype during August.
** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.